However, companies should still remain vigilant when dealing with information requests during investigations.
Several EU institutions, including the European Commission's Directorate-General for Competition, voiced concerns to the European Data Protection Supervisor (EDPS) about companies claiming the General Data Protection Regulation (GDPR) prevents them from cooperating with EU investigations. In response to these concerns, the EDPS clarified that the GDPR does not prevent companies from submitting information containing personal data to EU institutions, either voluntarily or in response to a legal obligation, as long as the EU institutions act within their powers. In addition, the EDPS stated that companies do not have a legal obligation to inform people about the disclosure of their personal data to EU institutions if this data is submitted with a view to carrying out a particular inquiry within the powers of the EU institutions. In the context of EU antitrust investigations, companies can therefore still be GDPR compliant while submitting information - either voluntarily or under a legal obligation - to the European Commission that may include personal data, as long as they double-check whether:
- the request for information falls with the scope of the Commission's investigative powers;
- the disclosure of the information is necessary to comply with the legal obligation;
- the requested information is provided within the framework of a particular inquiry, or
- the information is provided in order for the Commission to carry out a particular inquiry.
Similar to the GDPR not preventing companies from cooperating with EU investigations, Regulation 2018/1725 - the EU institutions' version of the GDPR – does not prevent EU institutions from conducting investigations under certain specified conditions. In regard of antitrust investigations, this is further explained in a recent Decision which states that the Commission may restrict certain rights of data subjects if the full application of these rights would jeopardise the purpose of its investigation. For the same reason, the Commission may also restrict data subjects' rights in relation to personal data obtained from other EU institutions, Member State authorities, third countries or international organisations. When doing so, the Commission will have to record and register its reasons for restricting the data subjects' rights. The Commission will also need to assess whether these restrictions are indeed proportionate and necessary for the purpose of the Commission's investigation. The Data Protection Officer will have to be informed whenever data subjects' rights are restricted and can carry out an independent review of the application of the restrictions to check whether they are in line with the Decision.