Short Reads

Countdown 4 weeks until GDPR : Will data controllers be required to maintain records of processing activities in all cases?

Stibbe - Will data controllers be required to maintain records

Countdown 4 weeks until GDPR : Will data controllers be required to maintain records of processing activities in all cases?

26.04.2018 EU law

Only 4 more weeks to go before the GDPR becomes fully effective. Preparing your company for the application of this new regulation requires a correct understanding of its principles. Each week, we highlight one particular misconception regarding the interpretation of the GDPR.

Will data controllers be required to maintain ​r​ecords of ​processing activities in all cases?

The GDPR requires each controller to keep a record of processing activities under its responsibility, and each processor to keep a record of the processing activities that it has carried out on behalf of a controller​​. However, these obligations do not apply if the controller or the processor is an enterprise or an organization employing fewer than 250 persons, unless the processing it carries out:

- is likely to result in a risk to the rights and freedoms of data subjects and is not occasional, or

- includes sensitive​ data, i.e., personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation (Article 9​ of the GDPR), ​or data relating to criminal convictions and offences (Article 10​ of the GDPR).

​The rationale for these exceptions is that ​small and medium-sized enterprises and organizations that do not carry out risky processing should be exempt from the requirement to keep a record of its processing activities.

 

Stibbe, together with Chiomenti, Cuatrecasas, GIDE and Gleiss Lutz, have gathered this useful information, reflecting some common misconceptions about the implementation of the GDPR.

Team

Related news

22.07.2021 NL law
Towards a European legal framework for the development and use of Artificial Intelligence

Short Reads - Back in 2014, Stephen Hawking said, “The development of full artificial intelligence could spell the end of the human race.” Although the use of artificial intelligence is nothing new and dates back to Alan Turing (the godfather of computational theory), prominent researchers – along with Stephen Hawking – have expressed their concerns about the unregulated use of AI systems and their impact on society as we know it.

Read more

18.06.2021 NL law
FAQ: Wat houdt het Wetsvoorstel elektronische gegevensuitwisseling in de zorg (Wegiz) in en wat is de verhouding tot de AVG?

Short Reads - (Digitale) gegevensuitwisseling in de zorg is een actueel thema. Illustratief is een item bij EenVandaag van april 2021 waarin de analoge werkwijze bij gegevensuitwisseling in de zorg wordt aangekaart, maar ook dit artikel in het NRC van afgelopen maand waarin verslag werd gedaan van een datalek waardoor duizenden gevoelige patiëntgegevens op straat kwamen te liggen. 

Read more

19.07.2021 BE law
One year of Schrems II: a state of affairs for international data transfers

Articles - International data transfers have been the subject of intense debates ever since the Court of Justice issued its landmark judgement of Schrems I, on 6 October 2015. The intensity of the debate was further reinforced since the Schrems II decision one year ago, on 16 July 2020. The decision annulled the U.S. Privacy Shield and severely tightened the rules on the use of standard contractual clauses (“SCCs”).

Read more

18.05.2021 NL law
Kroniek: De bestuursrechtelijke aspecten van de AVG

Articles - Tom Barkhuysen, Steven Bastiaans en Fatma Çapkurt (Universiteit Leiden) schreven samen de eerste editie van de nieuwe jaarlijkse NTB kroniek: de bestuursrechtelijke aspecten van de AVG. Hierin bespreken zij onder meer de meest relevante (bestuursrechtelijke) jurisprudentie van het afgelopen jaar op het gebied van de AVG.

Read more