Important Information Stibbe New York B.V. P.C.

Important Information Stibbe New York B.V. P.C.

Stibbe New York B.V. P.C.
575 Lexington Avenue, Floor 23
New York, NY 10022
United States of America

T. +1 212 972 40 00
F. +1 212 972 49 29
E.
newyork@stibbe.com

Stibbe New York B.V. P.C. is the New York branch of Stibbe New York B.V. with its registered seat at:
Beethovenplein 10
1077 WM Amsterdam
The Netherlands

Stibbe New York B.V. is registered in the Trade Register of the Dutch Chamber of Commerce under number: 33261662.

Dutch VAT number: NL8034.20.122.B01

Professional rules/organisations
Stibbe New York B.V.’s attorneys, civil law notaries and tax advisers are not admitted to the New York State Bar or any other Bar in the United States. Stibbe New York B.V. attorneys, civil law notaries (including candidate and assigned civil law notaries) and tax advisers are registered with and bound by the professional rules and codes of conduct of their respective professional organisations in the Netherlands:

Nederlandse Orde van Advocaten (The Dutch Bar Association)
Koninklijke Notariële Beroepsorganisatie (The Royal Dutch Organisation for Civil-law Notaries)
Nederlandse Orde van Belastingadviseurs (The Dutch Association of Tax Advisers)

Complaints
We aspire to continuously improve the quality of our service. If you are not satisfied for any reason, we would like to hear from you. Any questions, suggestions or complaints can be sent to the addresses above or to questionsnewyork@stibbe.com. The complaints procedures for our attorneys (“advocaten”) and our civil law notaries are available in English and in Dutch.

Client identification obligations
Pursuant to, among other things, the Money Laundering and Terrorist Financing (Prevention) Act and derived policies, Stibbe New York B.V. must in principle ascertain the client’s identity and under certain circumstances report unusual transactions to the relevant authorities without informing the client. Please ask your adviser if you have questions about these legal requirements or refer to the website of the Bureau Financieel Toezicht (Financial Supervision Office) or the Nederlandse Orde van Advocaten (The Dutch Bar Association) for further information.

Insurance
Stibbe New York B.V.’s attorneys, civil law notaries and tax advisers are insured in accordance with the rules of their respective professional organisations under professional indemnity policies, which include worldwide coverage. Our insurance agent is Aon Risk Solutions, Paalbergweg 2-4, Amsterdam, the Netherlands. More information can be found in Aon’s insurance declaration.

Fees
Unless otherwise agreed, our fees shall be calculated on the basis of the number of hours worked multiplied by the relevant hourly rates as established annually by Stibbe New York B.V. Costs paid for by Stibbe New York B.V. on behalf of the client shall be charged separately. An amount equal to a percentage of the professional fees shall be charged to cover general office costs (e.g. postage, phone, fax, photocopying). Unless it is explicitly indicated otherwise, all amounts invoiced or mentioned by Stibbe New York B.V. are exclusive of VAT and of any other tax, surcharge or similar increase that a client, payer or Stibbe New York B.V. is obliged to pay under applicable laws or regulations or that Stibbe New York B.V. is obliged to charge. If Stibbe New York B.V. incurs any costs, charges, or write-offs as a result of unilaterally imposed or electronically to be accepted terms and conditions for billing (e.g. e-billing), these will be passed on to the client. The services rendered shall in principle be charged to the client on a monthly basis, subject to payment within 14 days from the date of the invoice. If Stibbe N.V. issues invoices at other intervals, our fees remain due and payable.

Data protection
We may process personal data in the performance of our engagement as legal counsel. Given our independent role as lawyer and/or civil law notary, we qualify as a data controller as defined in the General Data Protection Regulation. This means that we are independently ("zelfstandig") responsible for our processing of personal data in the performance of our tasks.

Our use of personal data for relationship purposes and in the context of our website and online tools is governed by the privacy and cookie policy on our website.

Mandatory disclosure of certain fiscal cross-border structures
On 25 June 2018, the Mandatory Disclosure Directive (2018/822/EU) came into effect (the “Directive”). The Directive concerns the mandatory exchange of information in respect of reportable fiscal cross-border structures. From 25 June 2018, we are obliged to keep records of structures as referred to in the Directive (the “Structures”) and from 1 July 2020 there will be an obligation to report certain Structures to the tax authorities. We expect that this obligation to report will rest with clients and their advisers, with retroactive effect from 25 June 2018. A situation may arise where there is an obligation to report in connection with matters handled by Stibbe on our client’s behalf. Should you have any questions in this regard, please contact your adviser.